Madison County Recorder:

The Office of Recorder was the first Constitutional Office in County Government in Indiana.

• Records any instrument submitted for recording, providing it meets essential requirements.
• Makes all recorded and document a matter of public records.
• Files Uniform Commercial Code (UCC)
• Supplies copies of any instrument and certifies to those recorded upon request (See Fee Schedule).
• Provides public access to all records.
• Collects recording fees, and tracks the chain of title of property.

Tips on Handling Important Documents

• You should keep all important documents in a safe place.
• Register or record your documents with your Recorder's Office. This will ensure you a safe, fireproof place, and will quickly be accessible to you when you need them in form of certified copies.

Essential Recording Requirements:

• Acknowledgements: To entitle any conveyance, mortgage or instrument of writing to be recorded.
• Legibility of Names: Typed or printer under each signature exactly as signed.
• Name of Person Preparing Instrument: Each document affecting real estate.
• Notarized Documents: Requires county residence of notary and commission expiration.
• Transfer of Deeds of Taxation: Endorsement by Auditor before recording. $5.00 exempt / $15.00 non-exempt.
• Endorsement of Assessor: Completed Sales Disclosure form required when property is transferring for any amount of consideration.
• Release of Satisfaction of Liens: May be executed by President, Vice-President, Cashier, Secretary, Treasurer, General Manager, or Attorney-in-fact only.
• Affirmation Statement: required on instrument notarized in the State of Indiana. "I affirm, under the penalties for perjury, that I have taken reasonable care to redact each Social Security Number in this document, unless required by law." (Name) Name can be printed, typewritten, stamped, or signed.