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Recorder's Office


Madison County Recorder:

The Office of Recorder was the first Constitutional Office in County Government in Indiana.

  • Records any instrument submitted for recording, providing it meets essential requirements.
  • Makes all recorded documents a matter of public record.
  • Files Uniform Commercial Code (UCC)
  • Supplies copies of any instrument and certifies to those recorded upon request (See Fee Schedule).
  • Provides public access to all records.
  • Collects recording fees, and tracks the chain of title of property.

Tips on Handling Important Documents

  • You should keep all important documents in a safe place.
  • Register or record your documents with your Recorder's Office. This will ensure you a safe, fireproof place, and will quickly be accessible to you when you need them in the form of certified copies.

Essential Recording Requirements:

  • Acknowledgements: To entitle any conveyance, mortgage or instrument of writing to be recorded.
  • Legibility of Names: Typed or printer under each signature exactly as signed.
  • Name of Person Preparing Instrument: Each document affecting real estate.
  • Notarized Documents: Requires county residence of notary and commission expiration.
  • Transfer of Deeds of Taxation: Endorsement by Auditor before recording. $5.00 exempt / $15.00 non-exempt.
  • Endorsement of Assessor: Completed Sales Disclosure form required when property is transferring for any amount of consideration.
  • Release of Satisfaction of Liens: May be executed by President, Vice-President, Cashier, Secretary, Treasurer, General Manager, or Attorney-in-fact only.
  • Affirmation Statement: required on instrument notarized in the State of Indiana. "I affirm, under the penalties for perjury, that I have taken reasonable care to redact each Social Security Number in this document, unless required by law." (Name) Name can be printed, typewritten, stamped, or signed.

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