<%@LANGUAGE="JAVASCRIPT" CODEPAGE="65001"%> Recorder's Office FAQs _
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FREQUENTLY ASKED QUESTIONS

Q:
How do I add/remove someone from title?
A:
A new Deed of Title has to be prepared to add or remove a name. We suggest utilizing the services of an attorney unless you are familiar with creating legal documents. The Madison County Auditor and Assessor may require a sales disclosure form to be filed which may be acquired at the following link from the Indiana Department of Local Government Finance. (Click here)
The recording cost is $16.00 for the first page and $2.00 for any additional pages.
 
Q:
How are the fees charged by the Recorder’s Office determined and set?
A:
The Recorder’s Office is a state constitutional office. The fees charged by the Recorder’s Office (such as the $1 per page cost of copies) are established under Indiana Code (IC 36-2-7-10). You can download a Fee Schedule at this link for a complete list of fees. (Click here)
 
Q:
How long does it take to record a document?
A:

Documents brought into the office are recorded immediately. The Recorder’s Office is open 8 am to 4 pm Monday thru Friday. Documents received by mail are recorded in 24 to 48 hours. The documents are scanned into our system, indexed, and then assigned an instrument number.

After our office confirms that we have captured a clear digital image of the document, and assures accuracy of the indexed information, the original document is returned by mail to the customer within one week. 

 
Q:
I received a solicitation by mail offering to sell me a copy of the deed to my home. Is this the only way I can obtain this record?
A:
The deed to your home or property is a public record available in the Recorder’s Office. Copies are a $1 per page, and in many cases it costs $2.00 or less to obtain a copy of your Recorder’s office. To obtain your deed, you will need to provide the owner’s name, the property legal description, and an approximate date of purchase. Deeds can sometimes be located by address.
 
Q:
What role does the Recorder’s Office have in starting a business?
A:
You are required under Indiana Code 23-15-1-1 to file a fictitious business name statement for a variety of different reasons. This Document, known as a Certificate of Assumed Business Name, should be filed in the Recorder’s office in the county in which you are doing business. Visit the Small Business Development Center for additional resources, and information at http://isbdc.org/location/east-central-isbdc.
 
Q:
I wish to dissolve an assumed business name I previously filed with the Recorder’s Office. How do I go about doing that?
A:
You may dissolve an assumed business name you previously filed with the Recorder’s Office by filing another “Certification of Assumed Business Name” and inserting “Dissolution of” at the top of the page. The cost is $12.00.
 
Q:
If I have a question about whether or not I have prepared a document correctly, will you evaluate it for me before I submit it for recording?
A:
The Recorder’s Office staff is happy to review documents in advance to check for missing requirements. We cannot answer legal questions or review aspects of the document beyond its compliance with the recording requirements stated in Indiana code.
 
Q:
Does the Recorder’s Office have information regarding neighborhood association bylaws and restrictive covenants?
A:
Restrictive Covenants are filed with the recorder’s office. Covenants can exist either as separate documents or as part of the original plat of the subdivision. On rare occasions, neighborhood associations also record their bylaws.
Covenants and restrictions may be viewed at no charge by visiting the Madison County Recorder’s office.
 
Q:
How do I find out who owns a property, and where can I get the purchase price of a property?
A:
In order to find the owner of a property contact the County Assessor’s Office in person or by phone at (765) 641-9401 and Assessor’s Office will email you a copy of the property card upon request. Also, the Assessor’s office can provide the purchase price of a property.
 
Q:
I need to file a document with the Recorder’s Office. Do you provide templates or blank forms that I can fill out to prepare a lien, release, deed or other document?
A:
The Madison County Recorder’s Office provides blank copies of the “Certification of Assumed Business Name” or sometimes referred to as “Doing Business As” documents in hard copy and for download that you may fill out and return. You may download that form by (Clicking here).

Because of the legal specificity that the other instruments require, no other forms or templates are provided.
 
Q:
What do I need to know in order to retrieve a document?
A:
The following information is necessary for the retrieval of a document: names, dates, and legal description. The recorder’s office staff will perform limited searches, and our staff will give you a lesson on searching our public access computers. Please, note that our office does not perform qualified title searches.
 
Q:
Why won’t the Recorder’s Office perform lien searches?
A:
The Recorder’s Office is committed to providing excellent customer service. However, we are also concerned about making sure customers have a complete picture when looking for liens or other claims against property. All records which have been recorded in Madison County are open and available for review by you in the Recorder’s office. Please be aware that court judgments, state tax liens, bankruptcies are among the claims against property that are NOT necessarily filed with the Recorder’s office.
 
Q:
Do I need to show ID in order to obtain documents?
A:
Yes, in order to obtain copies of documents such as tax liens, UCCs, and Military Discharge Papers. Do to the nature of the information contained in these documents we ID must be presented.
 
Q:
I need a copy of my birth certificate or death certificate. Are birth certificates or death certificates available in the Madison County Recorder’s Office or elsewhere?
A:
Birth certificates for persons born in Madison County, Indiana, or Death certificates are available through the Madison County Board of Health located at the following address.
Madison County Board of Health
9th Central Ave.
Anderson, IN 46016
Phone: (765) 641-9523
 
Q:
How do I know if I must include the Social Security affirmation statement on my document?
A:
In accordance with Indiana Code 36-2-11-15, most documents submitted to the Recorder’s Office must contain the affirmation statement. Exceptions include an instrument before July 1, 1959, or recorded before July 26, 1967 a judgment, order, or writ of court; a will or death certificate, an instrument executed or acknowledged outside Indiana; or federal liens on real property or a federal tax lien on personal property as described in IC 36-2-11-25.
 
Q:
If I need information on a property recorded in your office, what do I need to do/search?
A:
You may come into our office or a title company may also perform a search for you. Please, note the recorder’s office or employees are unable to provide a “qualified 30 year or 50 year search”.
 
Q:
Which office do I need to start out at when recording a Deed?
A:
We recommend for individuals to make the recorder’s office their first stop. Depending on the type of deed the process will include the one or more offices the auditor, assessor, and recorder’s office. The Madison County Recorder’s office will be happy to direct you to where you need to go if you visit our office first.
 
Q:
From which office may I receive exemptions?
A:
The Madison County Auditor is responsible for assigning exemptions to your property one example is the homestead exemption.
 
Q:
Where can I obtain a Marriage Certificate?
A:
Marriage records can be located in the County Clerk's Office or Central Records Department.
 
Q:
Where can I get a title for a Mobile Home?
A:
Bureau of Motor Vehicles
 
Q:
Where can I find a purchase price for a property?
A:
Purchase prices are available in the Assessor's Office
 
Q:
Where can I find UCC forms?
A:
The Indiana Secretary of State’s office provides downloadable form at the following link.(Click here) The UCC fees are $9.00 for an original filing, amendment, continuation, or termination for 2 pages or less for 3 or more pages the cost is $13.00.
 
Q:
What types of payment does the Recorder’s Office accept?
A:

The Recorder’s Office has expanded the payment options to include for recording and copies by cash, check, money order, debit, and credit cards. Debit and credit cards are accepted with a minimum $2.00 convenience fee for transactions under $67.00 dollars, and 3% percent for transactions over $67.00 dollars.

*Corporate prepay accounts for recording and charge accounts for copying are also available.





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